The questions that you ask potential board portal providers will have a significant impact on the effectiveness, efficiency and security of your board meetings. The right portal will give your administrator confidence, reduce the time to compile materials, and offer accessibility and strongest security. It will enable high-contributing directors to fully participate in meetings, while also providing the tools needed to run a smooth process between meetings that allows them to concentrate on strategy and governance.
Choose a provider that is recognized in the field for its robust and flexible features, a simple user interface, easy integration get the more bonuses of recommended board portal platforms with your existing systems and an efficient method of signing documents digitally. You should also look at the security certifications of the company (such as CMMI-SW, SOC 2, ISO 27001, or HIPAA) and third-party security audits they have successfully passed.
Additionally, it is essential that your portal integrates with your existing email system and also has integrated integration capabilities for document storage solutions. This lets your company communicate more efficiently with its members as they can use familiar channels instead of email which are monitored outside of the company.
You should also find out whether the vendor provides responsive customer service that is available 24/7. The top portals have a dedicated support staff that is willing to help with any issues that you or your board members might encounter. They also provide testimonials from other organizations who have implemented their solution.
